Clear, intuitive workflows that make enrollment, class setup, and daily operations effortless to navigate.
Arrange
The solve-it-all web-based platform to run your learning business.
Project overview
Arrange is a hybrid management system for organizations that teach product management, run courses, manage cohorts and schedules, and handle sales, marketing, billing, and student support. Unlike general-purpose CRMs, it brings every part of the learning business into one connected system, so teams manage enrollment, classes, payments, and communication without switching between disconnected tools.
less admin time
40%
Client Context
Domain: EdTech
Location: Denmark
Timeline: February 2022 – March 2023
Team: Project Manager, UX/UI Designer, Frontend Developer, Backend Developer, QA Engineer, DevOps Engineer
Challenges
- Education-first workflows – Structure classes, bookings, attendance, and progress tracking so staff can manage learning activities end-to-end.
- Clear information architecture – Keep customer/student data accurate, complete, and easily accessible for decisions and support.
- End-to-end class lifecycle – From class creation and booking to delivery, attendance, and post-class reviews.
- Scheduling & coordination – A calendar that's easy to edit, prevents misunderstandings, and keeps timelines clear.
- Automated communication – Reliable reports, reminders, and review requests without manual effort.
- Data quality & consistency – Reduce manual entry and errors across class, attendee, and booking records.
Tech stack
Backend
Frontend
Database
ORM
Language
Delivery Approach
Intobi facilitated the design process with clear wireframes to ensure all required elements were captured, and the user experience was simple and efficient.
Intobi built Arrange as one hybrid platform – replacing the patchwork of tools learning businesses usually juggle- on a Node.js, React, and TypeScript stack, starting from wireframes that kept the experience simple.
Discovery & planning
Working from the client’s goals, we defined the class, booking, and student workflows the platform had to run end-to-end.
O
Oleksandr
Project Manager
UX & information architecture
Clear wireframes shaped a simple flow, and learner data was structured for accuracy and quick access before the build.
A
Anna
UX/UI Designer
Backend
Node.js with PostgreSQL and a Prisma data layer handled classes, bookings, billing, and automated communication in one system.
R
Rostyslav
Backend Developer
Frontend
A React and TypeScript interface gave managers class creation, calendars, and booking oversight in a single, readable view.
I
Ivan
Frontend Developer
QA & delivery
A dedicated QA and DevOps setup validated flows and cloud deployment, so releases stayed stable as the platform grew.
A
Andrii
QA Engineer
Ready to bring this kind of structure to your own learning business?
Contact usKey features
Information architecture
Intobi structures learner data so that it is accurate, comprehensive, and well organized — enabling informed decisions and high-quality customer service across the learning lifecycle.
Automated, professional communication
Reminders and review requests go out automatically, taking routine follow-up off the admin’s plate.
Easy creation of classes
Managers can create new classes quickly while keeping a complete overview in the Arrange interface. Users can access all classes quickly and stay in touch throughout the process.
Staying on top of bookings
With Arrange, users stay updated on new bookings, making it easy to manage and monitor new reservations from a single place.
The class timeline at hand
A calendar view offers comprehensive monitoring of all classes and allows all elements (sessions, resources, and updates) to be edited, simplifying day-to-day work.
Precise control of attendee data
Class registrations and absentee management are accessible, with the ability to give full control over advanced participant data structures and other interaction tools.
Results
By unifying CRM and class management into a single system, Arrange cut manual work, wiped out duplicate data entry, and lifted the student experience.
less admin time
40%
fewer data errors
99%
higher satisfaction
15–20%
Related Services
A stable, scalable platform engineered to run scheduling, billing, and student data as one connected system.
Cloud-based architecture that keeps schedules, bookings, and records available and in sync in real time.
How is Arrange different from a general CRM?
The source describes Arrange as a hybrid system that integrates learning product management (courses, cohorts, schedules), sales, marketing, billing, and student support in a single platform, rather than requiring separate tools stitched together.
What kind of learning business is Arrange built for?
Based on the challenges it addresses — class scheduling, attendance, bookings, and student communication — it fits businesses running recurring classes or cohorts, such as schools, course providers, or training organizations.
What technology does Arrange run on?
The case lists Node.js, React.js, TypeScript, PostgreSQL, and Prisma as its core stack, covering the backend, frontend, and database/ORM layer.